16th OpenPeppol General Assembly

From this page members can access all information needed to register, attend, and vote at the 16th OpenPeppol General Assembly. For any questions please contact OpenPeppol at info@peppol.eu

In this page you can find the following information:

1 A. Schedule
2 B. Registration and Participation Procedures
3 C. Voting Procedures
4 D. Background Material
5 E. Informative Session to prepare for the GA

In the following pages you can find information on:

A. Schedule

Wednesday November 8th, 2023 (09:30 - 11:00 Brussels time)

OpenPeppol will hold the 16th General Assembly as an online meeting and will use the LUMI Technologies virtual GA and electronic voting software.

The Bureau (Secretary General, Scrutineer and Minute Taker) will be physically present at the central location hosted by BOSA (Simon Bolivarlaan 30, WTC III, 1000 Brussels, Belgium).

The Bureau will consist of Mr. André Hoddevik (Secretary General), Mr. Lefteris Leontaridis (Operations Manager), Mr. Dimitrios Prentzas (the meeting Scrutineer - to be confirmed by the GA) and Ms. Mairi Hayworth (the meeting Minute Taker - to be confirmed by the GA).

A Notary will also be present on the day to oversee the vote on the changes to the Statutes of the Association, along with the legal representative from PwC Belgium

B. Registration and Participation Procedures

It is mandatory, if attending, to register for the 16th General Assembly. This is done by completing and sending the Registration Form by email to ga@peppol.eu, no later than November 3rd, 2023.

In the Registration Form you should indicate the Member organisation name, as well as information on the Participant - the person who will represent the Member in the General Assembly. First name, last name and email address of the Participant must be provided.

Guidance about participation and interaction with the meeting, including the link to be used, will be provided in advance, to those who register.

It is important to know that only one person per Member can have the right to vote. That person will need to be authorised by his/her organisation to vote on its behalf and declare it in the Registration Form. More persons from the same member organisation, without the right to vote, can participate by completing Registration Forms.

C. Voting Procedures

There are two ways to cast your vote:

Vote online during the GA meeting.
Delegate your voting rights to a Proxy - by completing the Proxy Delegation Form and sending it by email to ga@peppol.eu, no later than November 3rd, 2023.

D. Background Material

Following the links below, Members can find all relevant material concerning the 16th OpenPeppol General Assembly:

the Invitation to the 16th General Assembly, sent to members on September 29th, 2023
the Registration Form that Members need to complete
the Proxy Delegation Form
the GA16 Agenda (also included in the Invitation)
the GA16 Participation and Voting Procedures
the list of Voting Items
the OpenPeppol Statutes 2023 Revision (background document for Vote 4 - an overview of changes in the 2023 Revision from a legal perspective is posted here)

E. Informative Session to prepare for the GA

An informative session took place on October 18th, 2023 between 09:00 – 10:30 Brussels time. The purpose of the session was to present the new Statutes, highlighting the changes, also to explain the registration and participation process, give guidance about interacting with the GA meeting, and answer any Member questions.

The presentation of the meeting is posted here.

The recording of the meeting can be found here.