15th OpenPeppol General Assembly

From this page members can access all information needed to register, attend, and vote at the 15th OpenPeppol General Assembly. For any questions please contact OpenPeppol at info@peppol.eu

A. Schedule

Thursday June 8th, 2023 (09:00 - 12:30 Brussels time)

OpenPeppol will hold the 15th General Assembly as an online meeting and will use the LUMI Technologies virtual GA and electronic voting software.

The Bureau (Secretary General, Scrutineer and Minute Taker) will be physically present at the central location hosted by BOSA (Simon Bolivarlaan 30, WTC III, 1000 Brussels, Belgium).

The Bureau will consist of Mr. André Hoddevik (Secretary General), Mr. Lefteris Leontaridis (the meeting Scrutineer - to be confirmed by the GA) and Ms. Mairi Hayworth (the meeting Minute Taker - to be confirmed by the GA).

B. Registration and Participation Procdures

It is mandatory, if attending, to register for the 15th General Assembly. This is done by completing and sending the Registration Form by email to ga@peppol.eu, no later than June 2nd, 2023.

In the Registration Form you should indicate the Member organisation name, as well as information on the Participant - the person who will represent the Member in the General Assembly. First name, last name and email address of the Participant must be provided.

Guidance about participation and interaction with the meeting, including the link to be used, will be provided in advance, to those who register.

It is important to know that only one person per Member can have the right to vote. That person will need to be authorised by his/her organisation to vote on its behalf and declare it in the Registration Form. More persons from the same member organisation, without the right to vote, can participate by completing Regisrtration Forms.

C. Voting Procedures

There are two ways to cast your vote:

1. Vote online during the GA meeting.

2. Delegate your voting rights to a Proxy - by completing the Proxy Delegation Form and sending it by email to ga@peppol.eu, no later than June 2nd, 2023.

D. Background Material

Following the links below, Members can find all relevant material concerning the 15th OpenPeppol General Assembly:

• the First Invitation to the 15th General Assembly, sent to members on April 20th, 2023

• the Registration Form that Members need to complete

• the Proxy Delegation Form

• the GA15 Agenda (also included in the First Invitation)

• the GA15 Participation and Voting Procedures

• the list of Voting Items

• the 2022 Accounts (background document for Vote 4 - the Draft Financial Statement is posted here and the Trial balance is posted here)

• the 2023 Operational Plan and Budget (background document for Vote 6)

• the OpenPeppol Statutes 2023 Revision (background document for Vote 7 - an overview of changes in the 2023 Revision from a legal perspective is posted here)

E. Elections and Candidates

There is 1 open position for the Secretary General and 4 open positions for the Managing Committee

• 1 Peppol Authority Representative

• 1 Service Provider Representative

• 2 End User Representatives

More details on the positions

F. Informative Session to prepare for the GA

An informative session took place on May 24th, 2023 between 09:00 – 11:00 Brussels time. The purpose of the session was to present the candidates for Secretary General and MC positions, explain the registration and participation process, give guidance about interacting with the GA meeting, and answer any Member questions.

The presentation of the meeting is posted here.