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On this page members can find links to all information needed to register, attend, and vote at the 12th OpenPeppol General Assembly. For any questions please contact OpenPeppol at info@peppol.eu
In this page you can find the following information:
| Table of Contents |
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In the following pages you can find information on:
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A. Schedule
Tuesday June 16th, 2020 (09:00 - 11:00 CEST)
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Due to Covid-19, OpenPeppol
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has to hold the 12th
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General Assembly as an online meeting and
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will use the GoToWebinar platform.
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B. Registration and joining details
It is mandatory to register for the 12th General Assembly. This is done by completing and sending the Registration Form by email to
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In the Registration Form you
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should indicate the Member organisation name, as well as information on the Participant - the person who will represent the Member
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in the General Assembly
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. First name, last name and email address of the
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Participant must be provided.
It is important to know that only one person per Member can be registered as a Participant. That person will need to be authorised
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by his/her organisation to vote on its behalf.
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C. Voting
There are two ways to vote, both remotely and in advance of the meeting. The Member
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's preference must be stated in the Registration Form.
By
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Voting Form - if you choose this option a Voting Form will be sent to you with instructions on how to use it.
By delegating your voting right to a proxy -
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as an exeption stipulated by emergency Belgian Law, there will be only one proxy for
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all Members choosing this option and this will be the
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2ii. Additional hard copy forms
Further hard copy forms that are required for the 12th OpenPeppol General Assembly and will need to be emailed to ga@peppol.eu prior to June 16, 2020 are detailed below.
The Belgian Royal Decree n°7 April 2020 stipulates two ways of voting in an online General Assembly. Members, therefore, must choose one of the two options listed below when they complete their Registration Form* and also fill in the relevant hard copy forms:
i. by selecting the option to complete a Voting Form (posted here) which contains all voting items on the agenda
ii. delegating their right to vote to a proxy by completing a Proxy Delegation Form (posted here)
3. Background Material
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Secretary General, Andre Hoddevik. This option must be provided as mandated by law, but Members do not need to use it unless they wish to. Voting by a Voting Form is perfectly fine.
More information on the emergency legislation: Belgian Royal Decree n°4 - Crisis measures on the impact of Covid-19 on board and shareholders’ meetings
D. Background Material
Following the links below, Members can find all relevant material concerning the 12th OpenPeppol General Assembly:
the 2nd Invitation to the 12th General Assemly, which was sent by email on May 8th, 2020
the Registration Form that Members need to complete
the GA12 Agenda (
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also included in the Invitation)
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also included in the Invitation)
the
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Voting Items list
the 2019 Accounts (background document
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and the Draft Financial Statement
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the 2020 Operational Plan and Budget (background document posted here)
4. Belgian Royal Decree n°4 - Background information on Covid-19
This document offers ‘certain alternatives and solutions for companies being faced with the quasi impossibility to organize physical board and/or shareholders’ meetings’ and can be read in full below:
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E. Elections and Candidates
A competitive election for a Managing Committee member representing the Service Providers will take place as part of the 12th OpenPeppol General Assembly.
Regarding the open position for a Managing Committee member representing Peppol Authorities, there is only one candidate. The 12th General Assembly is invited to accept the candidate in this position.