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On this page members can find links to all information needed to register, attend, and vote at the 12th OpenPeppol General Assembly. For any questions please contact OpenPeppol at info@peppol.eu
In this page you can find the following information:
| Table of Contents |
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In the following pages you can find information on:
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A. Schedule
Tuesday June 16th, 2020 (09:00 - 11:00 CEST)
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Due to Covid-19, OpenPeppol
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has to hold the 12th
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General Assembly as an online meeting and
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will use the GoToWebinar platform
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B. Registration and joining details
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It is mandatory to register for the
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Register with Peppol
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12th General Assembly. This is done by completing and sending the Registration Form by email to ga@peppol.eu
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Register with GoToWebinar
Once you have completed the Peppol registration, you will be forwarded a link which will direct you to short GoToWebinar registration page. Please fill in the details requested and submit the form, Members will then have the option to save the GoToWebinar in the electronic calendar of their choice (e.g. Outlook, Google, iCal).
Additional hard copy forms
Further hard copy forms that are required for the 12th OpenPEPPOL General Assembly and will need to be emailed to ga@peppol.eu prior to June 16, 2020 are detailed below.
The Belgian Royal Decree n°7 April 2020 stipulates two ways of voting in an online General Assembly. Members must choose one of the two options listed below when they complete their Registration Form* and fill in the relevant forms:
i. by selecting the option to complete a Voting Form (posted here)
ii. delegating their right to vote to a proxy by completing a Proxy Delegation Form (posted here)
Background Material
In the Registration Form you should indicate the Member organisation name, as well as information on the Participant - the person who will represent the Member in the General Assembly. First name, last name and email address of the Participant must be provided.
It is important to know that only one person per Member can be registered as a Participant. That person will need to be authorised by his/her organisation to vote on its behalf.
C. Voting
There are two ways to vote, both remotely and in advance of the meeting. The Member's preference must be stated in the Registration Form.
By Voting Form - if you choose this option a Voting Form will be sent to you with instructions on how to use it.
By delegating your voting right to a proxy - as an exeption stipulated by emergency Belgian Law, there will be only one proxy for all Members choosing this option and this will be the Secretary General, Andre Hoddevik. This option must be provided as mandated by law, but Members do not need to use it unless they wish to. Voting by a Voting Form is perfectly fine.
More information on the emergency legislation: Belgian Royal Decree n°4 - Crisis measures on the impact of Covid-19 on board and shareholders’ meetings
D. Background Material
Following the links below, Members can find all relevant material concerning the 12th OpenPeppol General Assembly:
the 2nd Invitation to the 12th General Assemly, which was sent by email on May 8th, 2020
the Registration Form that Members need to complete
the GA12 Agenda (
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also included in the Invitation)
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also included in the Invitation)
the
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Voting Items list
the 2019 Accounts (background document
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and the Draft Financial Statement
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the 2020 Operational Plan and Budget (background document posted here)
Belgian Royal Decree n°4 - Background information on Covid-19
This documents offers ‘certain alternatives and solutions for companies being faced with the quasi impossibility to organize physical board and/or shareholders’ meetings’ and can be read in full below:
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E. Elections and Candidates
A competitive election for a Managing Committee member representing the Service Providers will take place as part of the 12th OpenPeppol General Assembly.
Regarding the open position for a Managing Committee member representing Peppol Authorities, there is only one candidate. The 12th General Assembly is invited to accept the candidate in this position.