The following terms and conditions apply to the 12th 13th OpenPeppol General Assembly:
1. Meeting format:
The
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13th General Assembly will be conducted on June
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15th,
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2021 entirely online, without physical presence. The LUMI Technologies virtual GA and electronic voting software will be used.
2. Eligibility:
All Members admitted at present and until June
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11th,
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2021 are eligible to participate and vote. Observers can participate but not vote.
3. Registration:
In order to participate, members must complete and send the designated Registration Form
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.
In the Registration Form you should indicate the Member organisation name, as well as information on the Participant - the person who will represent the Member in the General Assembly. First name, last name, email address and mobile phone number of the Participant must be provided.
For a registration to be valid, the Registration Form must be completed and returned to ga@peppol.eu, no later than June
12th11th,
20202021.
Only one person per member organisation can register and take part and must be authorized to vote on behalf of their organisation.
No member can participate and vote at the
generalGeneral Assembly without the submission of a Registration Form.
4. Participation:
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A link to
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the
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Voting options: The Royal Decree no.4 of 7 April 2020 stipulates two ways of voting in an online General Assembly. Members must choose one of the two options when they complete their Registration Form:
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Completing a Voting Form that contains all voting items on the agenda.
Members who choose this option during registration will receive a Voting Form by email.
They should then complete and send it to ga@peppol.eu no later than June 12th, 2020.
They can but are not obliged to join the meeting on June 16th, 2020. The votes will be taken into account, even without remote attendance to the meeting.
Delegating their vote to a proxy.
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Members who choose this option in the Registration Form will receive by email a Proxy Delegation Form.
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They should then complete it and send to ga@peppol.eu no later than June 12th, 2020.
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The Proxy Delegation Form contains directions on how the proxy should vote and the Proxy is obliged to cast the vote as intended by the delegating member.
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The Proxy holder should be the same for all members. The Managing Committee decided that the Secretary General, Andre Hoddevik, will act as proxy for members that choose this option.
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meeting will be provided in advance, after registration.
5. Voting options:
There are two ways to cast your vote:
By voting in real time during the GA meeting.
By delegating your voting rights to a proxy - by completing and sending the Proxy Delegation Form by email to ga@peppol.eu, no later than June 11th, 2021.