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In this page members can find links to all information needed to register, attend, and vote at the 12th OpenPeppol General Assembly.
For any questions please contact OpenPeppol at info@peppol.eu
In this page you can find the following information:
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In the following pages you can find information on the:
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A. Schedule
Tuesday June 16th, 2020 (09:00 - 11:00 CEST): 12th OpenPEPPOL General Assembly
Due to Covid-19 OpenPeppol have made the 12th OpenPEPPOL General Assembly an online meeting and are utilising the GoToWebinar platform.
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B. Registration and joining details
It is mandatory to register for the 12th General Assembly. This is done by completing and sending the Registration Form by email to ga@peppol.eu.
In the Registration Form you shoould indicate the Member organisation name, as well as information on the Participant - the person who will represent the Member n the General Assembly, First name, last name and email address of the Partiipant must be provided.
It is important to know that only one person per Member can be registered as a Participant. That person will need to be authorised from his/her organisation to vote on its behalf
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C. Voting
There are two ways to vote, both remotely and in advance of the meeting. The Member;s preference must be stated in the Registration Form.
By voting Form - if you choose this option a Voting Form will be sent to you with instructions.
By delegating your voting right to a proxy - for this General Assembly, as an exeption stipulated by emergency Belgian Law, there will be only one proxy for every Member choosing this option and this will be the
2ii. Additional hard copy forms
Further hard copy forms that are required for the 12th OpenPeppol General Assembly and will need to be emailed to ga@peppol.eu prior to June 16, 2020 are detailed below.
The Belgian Royal Decree n°7 April 2020 stipulates two ways of voting in an online General Assembly. Members, therefore, must choose one of the two options listed below when they complete their Registration Form* and also fill in the relevant hard copy forms:
i. by selecting the option to complete a Voting Form (posted here) which contains all voting items on the agenda
ii. delegating their right to vote to a proxy by completing a Proxy Delegation Form (posted here)
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More information on the emergency legislation:
D. Background Material
In this area Members can find all relevant material concerning the 12th OpenPeppol General Assembly:
the GA12 Agenda (posted here)
the GA12 Participation and Voting Procedures (posted here)
the 2nd Invitation, that was attached to the original email invitation (posted here)
the 2019 Accounts (background document (posted here) and the Draft Financial Statement (posted here)
the 2020 Operational Plan and Budget (posted here)
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4. Belgian Royal Decree n°4 - Background information on Covid-19
This document offers ‘certain alternatives and solutions for companies being faced with the quasi impossibility to organize physical board and/or shareholders’ meetings’ and can be read in full below:
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